How to Backup Gmail Emails with Attachments on Mac & Windows

When we talk about the email services, the first name which echos to each of us is Gmail. It is worlds most used email service provider which serves more than 1 billion people around the globe. When it comes to Gmail account, then the data stored over them can also get vulnerable. To face any future crisis, it’s a smart move to Backup Gmail Emails.

Why do you need to Backup Gmail Account?

No denial that Gmail is the best email service provider, but when it comes to risk, then it is also prone to vulnerability. The Emails, Contacts, Docs, and Calendar stored over it can also befall prey to susceptibility. Any intruder, device loss, or accidental deletion of data can make all your precious data beyond reach.

Free Methods to Backup Your Gmail Emails Using IMAP

MAP stores the email messages on a mail server, and it allows the users to view the emails as though they were stored locally on the end user's computing devices. You can use it to download all your Gmail Account emails by exporting them to the PST file, which can later be saved to the hard drive of the system. Follow the below steps to download Gmail emails. First, Enable IMAP on Your Google Account.

1. First, Enable IMAP on Your Google Account.
2. Launch Outlook on your System.
3. Now, log in using your Google Account.
   
4. Click on the File > Open & Export.
   
   
   
5. Select Import/Export.
   
6. Click on Export to a file and then hit the Next button.
   >
7. Select Outlook Data File(.pst).
   
8. Now, select the folders to Export and click on the Next button.
   
9. Provide the location for output and hit Finish.
   

This process will generate the backup of Gmail Emails to PST file which will get saved onto described location. In case of any data loss or failure, you can import this file back to Outlook and then import Gmail Backup data using Gmail (Settings > Account & Imports > Import Mail and Contacts).

How to Backup Gmail Emails on Mac Platforms?

1. Start Apple Mail Application
2. Select Mail -> Preferences
3. Now Click accounts and Select your Gmail Account from the list on the left pane.
4. Click Advanced options and Viewing Pop-up menu and keep copies of the message
5. Now Choose All Messages with attachments.

How to Backup Emails from Gmail Account Using Backup Utility

Gmail Backup Utility makes it possible to backup all the essential Mailbox data items like Emails, Contacts, Calendar, and all the Google Drive data as well. You can quickly backup all the email folders and subfolders of the Gmail account to the hard drive of your system, and it also lets you export the backup directly to other email clients. All the process get done in 4 simple steps.

Conclusion

Taking a backup of your data is always a good practice. It helps you in conditions like disaster recovery and let you get back all your information on its place. Gmail is not about just emails or inbox. It stores multiple folders, contacts, calendar, spam, junk, etc. which can’t be backup using the manual method. So, to backup Gmail emails with attachments and even data of Google Drive, it’s better to use the Gmail Backup Utility. I hope you found this article helpful.

Read More

How to Save Yahoo Emails as PDF File for PC on Mac & Windows

Do you know how to save Yahoo email as PDF file on PC for Windows or Mac users? If you do not know then no matter, this technical guides express how to save your emails from Yahoo Mail as PDF file on PC.

Emails are an important aspect of communication these days and it can be the mode of sharing information within the company. There are some users who are willing to convert Yahoo emails to PDF file for the purpose of analysis. It will help them to identify the sender in case of a cyber attack. Here, I will be discussing some manual ways to migrate Yahoo mail to PDF. So, here we go.

Reasons Behind to Save Yahoo Emails as PDF

There are some reasons specified below which can lead to this migration.

• To assign privileges to the users, yahoo emails are saved in PDF format.
• One can apply passwords to protect important client communications that can be referenced as evidence.
• User can add watermark to company documents to protect hard copies from copyright infringements.

Manual Procedure to Save Yahoo Emails as PDF Files

1. Follow the below steps to migrate Yahoo emails to PDF file format.
2. First of all, you need to log in to your Yahoo account then double-click on the target messages. This will open the email and then you have to go to More >> Print.
   
3. After that confirm the message that will appear in the box.
   
4. Now, you will see a compact view of the message. Click on the Print option from the top left corner.
   
5. After that, set the destination row to Save as PDF and select the Save button.
   

By Using Professional Solution

The manual method is only applicable to some of the emails but not all. If the conversation is too long then it becomes difficult to extract each and every message one at a time. You can go for the third-party tool which is designed for the specific purpose. I would suggest you take a backup of Yahoo emails to a .pst file and then you need to use the PST to PDF converter. The tool you can use for this purpose is Aryson Yahoo Backup Tool, this software allows the user to save emails in multiple file formats like PST, MBOX, MSG, PDF, TXT, HTML, etc. You can also download the free trial version of this tool to know it’s working in detail.

Conclusion

Above, I have mentioned all the techniques to save Yahoo emails as PDF. The manual method, as well as a professional tool, has been described in detail. As it will take longer to understand the manual technique and also to implement it, so, you must opt for the automated tool. Now, it’s up to you, hope this article will help you out.

Read More

How to Password Protect a PDF file with or without Acrobat

When you need to protect a PDF file with a password without Acrobat, if you are searching how to password protect PDF file, we've got the solution for you. Let's know to make use of either manual methods or third party tool to protects a PDF file with user level password with or without Acrobat.

As we know that PDF is a file format which is used to send data in the exact format in which it is written. The user uses the PDF format to exchange critical data. The data should be secure. One can secure their data by applying a password to it. In this section of the article, I am going to explore how to password protect a PDF File.

Although, In today's time, PDF is inbuilt protected by encryption in both types of operating system Windows and MAC. But if the user wants to make his data more secure, then he/ she can add a password to PDF file.

Techniques to use password protected PDF file

Let's start with some secure method to create a password protected PDF file.

There are two ways to add the password to PDF.

• Manual Method
• Third Party Tool

Also Read:

• How to Repair Corrupted PDF File
• How to Remove Password from Protected PDF File

Manual Method to Password Protect a PDF File with Acrobat

Adobe Acrobat is one of the methods through which the user can apply a password to protect PDF file. Steps to use Adobe Acrobat is as follows.

Step1) Go to the Adobe Acrobat website. Create an account by filling some information like your name, email ID, password, etc. After filling up the information, go on the bottom of the page and tick on the sign-up button.

After you have created an account on it, Adobe Acrobat will start downloading. Make sure that you are downloading its DC pro version.

Step2) After installing Adobe Acrobat DC Pro version. Sign in using the link mention on the top right corner. After that, go to the file menu and click on open. Now select the file in which you want to make password protected pdf, Tick on open button.

Step3) Now again go to the file menu, click on properties. Select the security tab from given options.

Step4) In security method scroll down the menu and click on the password security option.

Step5) The window will appear which will require password login for your document. Now open the document with the help of the password.

Third Party Tool to Password Protect a PDF File without Acrobat

Aryson PDF Protection is the software with the help of which user can keep their PDF file safe. This tool is best because it can protect bulk PDFs at the same time. Its smart auto search feature automatically searches the PDF file, which saves the user time to locate the file.

Simple Steps to Protect a PDF File with PDF Protection

1. Install PDF file Protection tool.
2. From your local system, choose the PDF file which you want to secure with password and tick on open button.
3. Open your PDF file description by clicking on the next button.
4. Again click on the next button and manage the PDF file security. Select the level of encryption from the drop-down menu behind the encryption level.
5. Now you have to add the password.
6. Click on the next button, after setting output PDF file permissions.
7. Modify the author name, keyword, subject, and title.
8. Choose the location where you want to keep your protected PDF file. 

Conclusion

Above in this article, we have discussed how to password protect a PDF file. I have explained two methods to add the password to the document. User can use any way from it. But if you ask me, then I would suggest you go for PDF protection tool as easy to use and can be used by novice users.  

Read More

Best Email Extractor Software Extracts Gmail, Hotmail & Yahoo Emails on Win & Mac

I want to introduce you Best Email Extractor Software for webmail clients Gmail, Hotmail, and Yahoo to extract your email or contacts on Windows & Mac platforms. If you want to extracts emails or email address from well-known webmail clients like Gmail, Hotmail, Yahoo, and Outlook.com, then you can try best Email Extractor software which helps out to easily extract your all emails from all types of webmail clients.

Why We Need to Extract Emails from Webmail Clients

There are many reasons for extracting emails from webmail clients. All the webmail clients help your business stay in touch with clients and organization associates. If you want to save contact list or records of clients or business associates for further information, then you have to need to extract email address from the webmail clients and save them into readable or usable documents like text, pdf, and other format formats. There is different best Email Extractor software for different webmail clients.

Email Extract for Gmail, Hotmail, and Yahoo Webmail Clients

Gmail Email Extractor - It is free version software to extract up 50 emails items for free. This software allows to backup or extracts your emails from Gmail Account on your desktop or laptop. It also helps to save your backup emails or email address to PDF, EML, MSG, PST, HTML, and other formats.

How to Extract Emails from Gmail?

1. Download and runs Best Gmail Email Extractor Software
2. Enter the Gmail User ID & Password and Click on Login Button
3. Select PDF File from Select Email Format dropdown list.
4. Click on Browse button to Select Destination Folder, where you want to save Gmail Emails as PDF file.
5. Now on Browse button to Select Temporary Folder for temp file.
6. Click on Next button, after that select Gmail folder from Select Folder option
7. Extract Gmail email according to date range - Select from Date and To date and click on Add button
8. Check Out Deleted After Download then Click on Next button
9. Now Extracting the process is the start.
10. Click on OK button Gmail Extraction Process completed.

Hotmail Email Extractor - A free online software to extract your all message from Hotmail or Outlook.com.Free version of this software only extract your email up to 50 items, if you want to extract all emails then you can go with the pro version. This software helps to extract your email and contacts from Hotmail and save them into PDF, EML, MSG, PST, HTML, and other formats without any data loss.

How to Extract Email Contacts from Hotmail?

1. Runs Best Hotmail Email Extractor Software
2. Enter the Hotmail User ID & Password and Click on Login Button
3. Choose PDF file from Select Email Format dropdown list.
4. Click on Browse button to Select Destination Folder, where you want to save Hotmail Backup Email as PDF file.
5. Click on Browse button to Select Temporary Folder for temp file.
6. Now click on the Next button, after that select Hotmail folder from Select Folder option
7. Export Hotmail backup email according to date range - Select from Date and To date and click on Add button
8. If you want to delete emails from Server after download, then Check Out Deleted After Download then Click on Next button
9. Now Exporting the process is started.
10. After some time popup windows open - All files save successfully at the selected folder or destination folder then Click on OK button.

Yahoo Email Extractor - The software allows to extracts all your email with contacts list on Hard drive as PDF, EML, MSG, PST, HTML, and other formats. It also exports the backup emails into different webmail clients like Gmail, Hotmail, or Thunderbird.

How to Extract Emails from Yahoo?

1. Runs Best Hotmail Email Extractor Software
2. Enter the Yahoo Account Credentials and Click on Login Button
3. Choose PDF file from Select Email Format dropdown list.
4. Click on Browse button to Select Destination Folder, where you want to save Yahoo Backup Email as PDF file.
5. Click on Browse button to Select Temporary Folder for temp file.
6. Now click on the Next button, after that select Hotmail folder from Select Folder option
7. Export Hotmail backup email according to date range - Select from Date and To date and click on Add button
8. If you want to delete emails from Server after download, then Check Out Deleted After Download then Click on Next button
9. Now Exporting the process is started.
10. After some time popup windows open - All files save successfully at the selected folder or destination folder then Click on OK button.

Read More

How to Forward Emails from Outlook to Gmail, Hotmail & Yahoo Account

If you want to forward all emails from Outlook to Gmail, Yahoo & Hotmail, you can follow the simple setting steps to auto-forward your emails from Outlook to Gmail, Hotmail, and Yahoo account successfully. Send your email back to Gmail Yahoo or Hotmail automatically without having to forward messages one-by-one. You will need Microsoft Outlook Application and Gmail, Hotmail and Yahoo account.

Configure the Setting to forwarding Outlook Emails to Gmail, Yahoo, and Hotmail

1. Open Microsoft Outlook Application and select Tools and choose Rules and Alerts from the dropdown menu.
   
2. Click on New Rules in the pop-up Windows
   
3. Select Start From a Blank Rule at the top of the Rules Wizard pop-up window. 
   
4. Choose the option "Check messages when they arrive" under Step 1 heading, and click Next
   
5. Check the box next to "through the specified account" under the Step 1 heading. 
   
6. Then click the blue underlined "specified" under the Step 2 heading. 
7. Select the email account from the dropdown list in the Account pop-up window that you would like redirected.
   
8. Click Next in the Rules Wizard pop-up window.
9. Select the redirect option of "redirect to people or distribution list" or "redirect to people or distribution list as an attachment."
   
10. Older versions of Outlook use the phrase "forward to people or distribution list" instead of "redirect."
11. Click on the blue underlined "people or distribution list" under the Step 2 heading. 
    
12. Type in the Gmail Yahoo or Hotmail address next to the To button in the pop-up window and click OK.
    
13. Click Next twice and then name the rule.
14. To select the "Run this rule now" or "Create this rule on all accounts and inboxes," click the check boxes next to those options before finalizing.
15. Click Finish to apply your rule and have all Gmail, Yahoo or Hotmail messages redirected back to their respective servers.

When the manual methods fail to forward your emails from Outlook to Gmail or Hotmail Account, then you can try a third party application to export offline Outlook emails to Gmail or Hotmail.

How to  Export emails from Outlook to Gmail, Yahoo & Hotmail Account

Simple Steps to forward emails from Outlook PST file to Gmail, Yahoo & Hotmail Account with ease

1. Runs PST File Converter Software
2. Click on Add button to Add Single or Multiple PST file of MS Outlook
3. Select Single or Multiple Mode
4. Click on Next button 
5. Now chose Save as Gmail from Choose Output Options
6. After that click on Convert button then New Popup Windows open
7. Enter Gmail Credential and Click on the Login button 
8. Save or Forward your emails from Outlook to Gmail successfully.

Read More

How to Import PST File to Gmail Manually???

Here, in this technical guide, I will be discussing ways to import PST File to Gmail manually. The following guide is explaining what PST and Gmail are and why there is a need to convert or import PST into Gmail. It further explains the procedure involved in such import. So, here we go.

Outlook and Gmail- Two Email Clients

Two of the essential clients in today’s era are Gmail and Outlook. The Outlook is mostly used for storing, receiving, and sending emails, and it is called a personal information management tool because it also saves contacts, calendar, tasks, notes, and journal.

Gmail is a free web-based email service that provides users with a gigabyte of storage for messages and also provides the ability to search for specific words. It automatically organizes successively related messages into a conversational thread.

Why there is a need to import PST file into Gmail?

There are certain benefits for this conversion, and some of them are being enumerated in the following points.

• Gmail gives you a facility to use several apps using a single Gmail Id.
• The main thing is Gmail gives you large storage so that you can store essential emails for free.
• It is quite easy to manage.
• Gmail gives you a chat messenger which enables you to chat using its amazing stickers.
• It is accessible from any computer irrespective of time and place.
• In comparison to other email clients, Gmail is free as well as easily usable with other email clients.
• If you lost Gmail password, then you need not worry as it can be recovered by merely using the phone number.
• You can send emails within few seconds, in a secure way.

Import PST file to Gmail Manually.

Manually this can be done in two-step if you haven’t configured your Outlook yet.

Step1: Configuring Outlook for use with the G suite

• First of all, login to your Gmail account.
• Now, click on the settings icon on the top-right corner.
• Then click Settings.
• Click on Forwarding and POP/IMAP.
• Now, in the IMAP Access section, enable IMAP.
• Click Save Changes.
• Then, go to www.google.com/settings/security/lesssecureapps. After that turn on the option for less secure apps.

Sep-2

If you have done that now it is time I will tell you how to configure Gmail with Outlook. If you have Office 365, then open your Outlook and do the following.

• Go to file and click on Add Account.
• Then enter your Email id and click Connect.
• Now, enter the password and click Connect.
• Enter your username and password and click OK.
• And now you have successfully managed to configure your email account.

Although the manual methods have its perks, these methods might, at times, becomes unresponsive or might not produce the desired effects.

Using Professional Solutions for PST File Converter

If all the above methods fail to convert PST file into Gmail, then you must try the PST File Converter. This tool is highly efficient to repair the corrupted PST file and also can restore deleted emails. The recovered data can be saved into multiple file formats like MSG, MBOX, DBX, and EML. It has also got the feature to support large size PST file. You can download the free demo version of this software for a better understanding of this tool.

Conclusion

Above, I have mentioned all the tricks and techniques to import PST file to Gmail manually as well as using the professional solution. As manual solutions have some limitations so, you can go for the automated tool. Now, it’s your choice to make your decision. Hope it helps.

Read More

Best EML to PST Converter Tool - Free Download Full Version

If you are looking software for Converting EML to PST then you are in the right place. In this technical guides, I will be discussing the one of the software for EML to PST File Conversion and why we need to convert EML file into Outlook PST file format. Most of the user has the need to export emails from Windows Live Mail (EML) to MS Outlook (PST) file. First of all, we will discuss EML and PST file format and basic needs for converting EML file into Microsoft Outlook after that I would like to share your top 3 best software for EML to PST Conversion.

If you have need full version EML to PST Converter software for switching emails from EML file to other file formats, You can download one from top 3 EML to PST Converter tools.

Know About EML and PST File

There is some major difference between EML and PST file, both of the email file format used for email communication but created by different email clients. No, we differentiate both file format according to its feature which is the following:-

A PST is known as Personal Storage Table file, it is an open proprietary file format of MS Outlook that stores copies of messages, calendar events, and other items.

EML - An EML is an email message which is created by different email clients like Microsoft Outlook or Apple Mail and Windows Live Mail. It stores copies of the message, along with the subject, sender, recipient(s), and date of the message.

Why We Need to Convert EML to PST File

There are millions of email clients in the entire world, therefore, all of these use email application according to own needs. Sometimes Apple or Outlook Express email clients want to switch to Outlook, therefore, need to convert EML file to PST file format.

Which Software is Best for EML to PST Converter

I would like to suggest you 3 best professional EML to PST Converter software which helps to switch your emails from EML file to Outlook PST file format. Which is the following:-

Brand Name	Aryson EML to PST Converter	Converter Tools for EML to PST	SysInfo EML to PST Converter
Image
Rating	4.7	4.6	4.5
Product Details
Price	34 USD	34 USD	34 USD
Version	19.0	19.0	19.0
File Size	56MB	60MB	62MB
Software Features
Supports to export eml file into a version file format.	Yes	Yes	Yes
Provides demo version for evaluations.	Yes	Yes	Yes
Exports eml file to live Outlook.com, Yahoo.com, Gmail.com	Yes	Yes	Yes
The software runs on both Windows and Mac platforms.	Yes	Yes	Yes

Read More